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Registration Assistant I

Posting Details

Position Information

Job Title Registration Assistant I
Position Number 999914
Department Registrar's Office
Salary $22,510
Job Summary/Description

Under general supervision, performs a variety of administrative support work of moderate difficulty in the Office of the Registrar.

Typical Duties/Job Duties

1. Greets students, parents, faculty, staff and other visitors in a professional, service-oriented manner.

2. Answers questions in person or on the phone concerning registration, transcripts, fee payment, drop/add or withdrawal procedures, class schedules, and related topics.

3. Helps with the compilation of the commencement programs, the check in process, and the name cards.

4. Participates in the registration process.

5. Assists with the processing of transcript requests; checks computer to ensure records may be released to students; notifies students with tagged records that they must satisfy obligations before transcripts can be provided; places holds on students’ records if maximum number of free transcripts is exceeded; mails transcripts to location requested by students.

6. Provides directional information to visitors unfamiliar with the location of campus buildings and facilities; provides catalogs, class schedules and other materials, as requested.

7. Utilizes computer system or searches student records on microfilm/microfiche or imaging system to verify enrollment and/or degrees received; prepares enrollment verification letters as requested by insurance companies, employers, banks, financial aid personnel, and others; prepares letters of good standing, degree verifications, and related correspondence; enters data such as name, address, and degree/major changes, class schedules, and course grades.

8. Assists with new student orientation registration.

9. Performs other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of general office practices and procedures; Knowledge of basic registration procedures and requirements.
• Knowledge of the capability and operation of on-line computer systems.
• Ability to perform basic mathematical calculations.
• Ability to organize and complete tasks in an accurate and timely manner.
• Ability to coordinate multiple tasks with frequent interruptions or changing priorities.
• Ability to operate a variety of office equipment.
• Skilled in oral communication.
• Skilled in interpersonal relations.

Minimum Qualifications

High school diploma or GED certificate. Two years of office clerical or equivalent experience required. Must be proficient in the use of computers. Must be willing to work occasional Saturdays.

Preferred Qualifications

Some college education preferred.

Physical Requirements
EEO Statement

Angelo State University is an equal opportunity employer and is committed to promoting and ensuring equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at (325) 942-2168 or email us at

Posting Detail Information

Posting Number S028P
Open Date 08/25/2017
Close Date
Desired Start Date
Review Start Date
Open Until Filled Yes
Special Instructions to Applicants
Required Number of References

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. Are you available to work weekends?
    • Yes
    • No
  3. What is your Philosophy for serving students?

    (Open Ended Question)

  4. Please describe any previous experience you have working in a customer service enviornment

    (Open Ended Question)

  5. Please describe in detail how your background and experience would be applicable for this position in a College/University setting

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. List of References
Optional Documents
  1. Resume
  2. Other